Privacy Policy

Effective Date: 06/10/2026

Business Name: Holistic Events, LLC

Contact Email: holistic.eventsrs@gmail.com

Website: holisticevents.net

1. Overview

Holistic Events LLC (“we,” “us,” “our”) provides event planning, coordination, and social media management services. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our services, visit our website, or interact with our social media channels.

2. Information We Collect

We may collect the following categories of personal information:

A. Information You Provide to Us

‍ ‍Contact & Billing Information: Name, email address, phone number, mailing address, payment details.

‍ ‍Event Details: Guest lists, dietary restrictions, special accommodations, preferences, vendor contracts.

‍ ‍Social Media Account Access (if managed by us): Login credentials for social media platforms (stored securely, never shared), content calendars, analytics data.

‍ ‍Communications: Emails, messages, feedback, or surveys you send us.

B. Information We Automatically Collect

Website Usage: IP address, browser type, pages visited, time spent, cookies (see Section 8).

Social Media Interactions: Likes, shares, comments, direct messages, follower data on platforms where we operate.

C. Information from Third Parties

Vendors (caterers, venues, photographers) sharing attendee lists or coordination notes.

Social media platforms (Meta, Instagram, LinkedIn, TikTok, X) via their APIs when you interact with our business pages.

3. How We Use Your Information

We use your information to:

Plan, coordinate, and execute events (including communicating with vendors).

Manage your social media presence (posting, responding to comments, analytics).

Process payments and send invoices.

Comply with legal obligations (e.g., tax records, liability waivers).

Send marketing communications (only with your consent – you may opt out anytime).

Improve our services and website functionality.

Protect against fraud, security incidents, or prohibited activities.

4. Sharing Your Information

We do not sell your personal information. We may share your information in these limited circumstances:

‍ ‍Vendors & Venues: Share necessary attendee info (e.g., dietary needs) with caterers, seating charts with venues, guest lists with security.

‍ ‍Social Media Platforms: When we post on your behalf, the platform processes data according to its own privacy policy.

‍ ‍Service Providers: Payment processors (Stripe, PayPal), CRM software, email marketing tools, cloud storage.

‍ ‍Legal Requirements: To comply with a subpoena, court order, or government request.

‍ ‍Business Transfers: If we merge or are acquired, your data may be transferred with notice.

5. Photos & Video Recordings

During events, we or our photographers may capture photos/videos. We will:

Obtain explicit consent before publishing any attendee’s likeness on social media or our portfolio.

Allow you to opt out of photography at the event (please notify us in writing at least 7 days before the event).

For social media management clients, we follow your brand’s consent guidelines for user-generated content.

6. Data Security

We implement reasonable safeguards, including:

Encrypted storage for passwords and payment info.

Limited employee access to client data (need-to-know basis).

Regular software updates and secure backups.

However, no method of transmission over the internet is 100% secure.

7. Your Privacy Rights

Depending on your location (e.g., GDPR in Europe, CCPA in California), you may have the right to:

‍ ‍Access the personal data we hold about you.

‍ ‍Correct inaccurate information.

‍ ‍Delete your data (subject to legal retention requirements).

‍ ‍Restrict or object to processing (e.g., marketing emails).

‍ ‍Data portability (receive a copy of your data).

‍ ‍Withdraw consent at any time.

To exercise these rights, email us at [Your Email]. We will respond within 30 days.

8. Cookies & Tracking Technologies

Our website uses cookies to:

Remember your preferences.

Analyze site traffic (Google Analytics).

Serve relevant ads (if applicable).

You can disable cookies via your browser settings, but some site features may not work properly.

9. Third-Party Links

Our website or social media posts may contain links to vendors (venues, photographers, etc.). We are not responsible for the privacy practices of those third parties. Please review their policies directly.

10. Children’s Privacy

Our services are not directed to individuals under 13 (or under 16 in some jurisdictions). We do not knowingly collect personal information from children. If you believe a child has provided us with data, contact us to delete it.

11. International Data Transfers

If you are located outside [Your Country], your information may be transferred to and processed in [Your Country]. We ensure appropriate safeguards (e.g., Standard Contractual Clauses) for such transfers.

12. Data Retention

We retain your information:

Client & vendor data: For 7 years after the event (for tax and legal records).

Social media analytics: For 2 years after contract ends.

Marketing preferences: Until you opt out or unsubscribe.

13. Changes to This Policy

We may update this Privacy Policy occasionally. Changes will be posted here with a revised “Effective Date.” If changes are significant, we will notify you via email or a notice on our website.

14. Contact Us

For privacy questions, to access your data, or to report a concern:

Email: [Your Email]

Mail: [Your Full Address]

Phone: [Your Number] (business hours)

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